Upon moving to my retirement community I was issued a book of rules, which I was warned if I did not follow I would be fined. “How quaint”, I thought, “it’s like a mini city”. I found it charming how seriously these residents take their committees and even the interview they forced me to endure prior to my move I found humorous. I found two rules in particular enormously amusing. These were the ones that the community chooses to highlight numerous times throughout the 16 page tome. The emphasized rules state that no resident is allowed to back their vehicle into a parking space and no pickup truck is allowed on premise during specified hours. After many hours of discussion and contemplation I came to the conclusion these rules must have something to do with the plentiful flaura within the community. I also determined these rules would have no effect on me as I have no truck, nor to I prefer to back into my parking spots. How very wrong I was. I been fined for violating not one, but both of these rules. As I am unable to present my case in front of the fining committee, I was told put together a formal document explaining my innocence. For your reading pleasure I have included it below.
Dear Sir or Madame:
The purpose of this document is to present why I was wrongfully issued two Notices of Violation on Saturday, 1/6/07. As I will be out of town during the week of February 13th, this document should be presented to the Fining Committee in my absence. The violations will first be outlined and then refuted below.
The first violation was issued due to the accusation that a Ford Pickup truck with tag # S31-0HR, which was allegedly registered to my unit, was parked on property at 1:30 am. The second violation was issued at 7:10 am of the same day. A Ford Pickup truck with tag T06XAD was backed into a parking space, endangering the shrubbery below its monstrous exhaust pipe.
I do recognize both counts as direct infringements of policies listed in both the Vehicle and Parking sections of the Bay Colony Club Handbook. These rules state that not only are vehicles not allowed to back into spaces due to the aforementioned endangerment of flora, but in addition no pickup truck is allowed on premise between the hours of 11pm and 8 am. However, as I had no guests on the date in question, these violations are the liability of another. Upon my return home on 1/6/07 at approximately 1:00 am, I noted a red pickup truck was backed into the parking spot registered to my unit. I contemplated calling Security, but due to the late nature of the incident I opted ultimately to wait until a more reasonable hour, as I am sure Security opted to do when they did not present the violations at the time incurred. Later in the morning on Saturday, the truck had been removed. Although, the vehicle in question was illegally parked in my spot, the guest was of no relation to me. Once the records are re-checked I am sure they will reveal that no guest was registered to my unit on this evening and furthermore, if license plate numbers were properly recorded, the actual resident in violation should be revealed.
As a new resident in Bay Colony Club I have found the experience to be extremely gratifying. The landscaping is well maintained; guards are courteous and helpful, the office prompt in offering their assistance, and the residents friendly and caring. However, this incident does raise a level of concern that guest records are not correctly assembled. The notice of violation that I was issued states that the vehicle incurring the violations was registered to my unit, which was in fact never the case. Furthermore, the guilty vehicle was permitted on premise approaching the aforementioned illegal times. Had this been highlighted upon their arrival, perhaps this incident could have been avoided. I am hoping that this is in fact a rare occurrence rather than the status quo. I do appreciate the time you have taken to issue my violations and process my rebuttal.
Warmest Regards and Happy New Year,